Agenda Notes for 2021 CMIC Annual General Meeting:
Note 1) No nominations for election to the Committee had been received at the Admin Office by 15 May. Under Club rule 4, four existing Committee members are due to retire by rotation (Colin Bodimeade, Iain Loe, Sean Murphy, and John Westlake), all of whom have expressed their willingness to continue in office.
Note 2) Hadfield’s have expressed their willingness to continue in office.
Note 3) Questions and observations were solicited from the members via a ‘Message from the Chairman’ posting to the Club’s website on 30 June 2021, and will also be welcome ‘from the floor’ at the AGM itself.
Note 4) As part of a general tidying up, as well as to validate certain actions which have been necessary during the Covid crisis, the Committee would like to amend the existing Club rules by inserting the bold text and deleting the italic text, as below:
The Club Committee is appointed by the membership of the Club to operate the Club on their behalf other than by way of business. The membership of the Club Committee is elected annually at the Club AGM. The Club Committee will meet when necessary, at least 6 times yearly, physically or using an electronic platform, and is responsible for investment decisions which have the approval of the membership. Suggested investments from individual Club members are welcomed by the Club Committee at any time and will be discussed at its next meeting. The Club Committee membership is limited to a maximum of 12, at least 4 of whom to be present for any meeting to be considered quorate. One third of the Committee will retire by rotation each year and be eligible for re-election at the AGM. Nominations for election as a Committee member at the AGM should be received by the 15 May preceding the AGM at the administrative offices of the Club. All members present at the AGM shall be eligible to vote.
12. Annual General Meeting
The Annual General Meeting will take place within six months of the Club’s year-end and the Club membership will be notified in advance of the date and the venue. There will be one vote per member present irrespective of the size of that member’s investment. An AGM may be held physically or using an electronic platform, or a combination of both, and any accidental omission to inform any Club member of the meeting or the non-receipt of such notice by a member shall not invalidate the proceedings at the meeting.
The Committee reserves the right to write off all unclaimed monies after a period of 6 years, including but not limited to deceased or untraceable members’ funds.
Nick Metcalfe, Company Secretary, 30 July 2021